Receptionist / Administrator – Vacancy

You will be based on the reception desk, meeting and greeting clients, sorting, collecting and delivering company mail and providing additional secretarial/administrative support.

Principal Duties and Responsibilities:

1. Handling incoming enquiries by telephone and meeting and greeting clients and visitors.

2. Assist in the completion of requested print, scan, photocopying, binding jobs from the legal departments and ensure that these are completed and delivered in a timely manner.

3. Participate in the distribution of post, DX, couriers, deliveries and supplies around the firm.

4. Procurement of various supplies, including stationery, photocopier equipment, franking etc. Ensuring that stationery stock levels on the floors are sufficiently stocked.

5. Appropriately record incoming supplies against orders made and raising queries with suppliers, if required.

6. Administration associated with the opening and archiving of files to include administering the archiving system.

7. Preparation of searches, SDLT, completion statements and invoices. Witness will signatures

8. Any other duties as reasonably required by the business.

Skills and Requirements:

1. Excellent communication skills, both verbally and in writing.

2. Excellent client/customer service. Able to multi-task.

3.Works well under pressure. Must be a team player. Adaptable to change and new initiatives.

4. Previous experience in working with Microsoft Word, Excel and Outlook.

5. Be process and deadline driven. Ability to think outside the box and solve problems.

6. Ability to use your own initiative, prioritise incoming work/deadlines whilst working under pressure.

7. Excellent client/customer service with the ability to converse with people at all levels with the business.

COVID-19 considerations:
We have hand sanitiser, disinfection procedures and a risk assessment in place.