Purchase Flow Chart

You instruct us to act on your behalf.  We provide you with Letter of Engagement and Terms of Business, together with Form of Authority and Tenancy Form (if applicable).  You provide us with ID documents and monies on account.

We receive draft Contract and supporting documents from selling solicitors.

We read draft Contract, approve/amend, and return with draft Transfer Deed (TR1) together with Enquiries before Contract (TA13) and initial enquiries based on the documentation received.  The Transfer Deed is the document that we use for registering the new proprietary interest at the Land Registry after completion.

Whilst awaiting replies and approval of Transfer Deed, we put in for searches on the property (Local Authority, Environmental, Chancel and Drainage & Water Search).

Receive replies to enquiries (there may be points outstanding).  Once search results are received these are read through and we raise further enquiries, and await replies.

We will check with you whether you are obtaining mortgage finance and whether you have an Offer in place.  We will require that your Lender instructs us to act on their behalf and send us a copy of the Mortgage Offer.

Upon receipt of all replies to enquiries raised, we will draft a Report on Title to you, enclosing draft Completion Statement and all supporting documentation to the Report.  You should read through the Report and the documentation carefully.

Once you have read through the Report, we will invite you to attend our Office to sign legal documentation, including Contract, Transfer Deed and Mortgage Deed (if applicable).  At this time, we will discuss whether you are happy for us to exchange Contracts on the terms agreed therein, your preferred completion date/s and when you should send us deposit monies and monies before completion.

You send deposit monies to us (usually 10% of the purchase price).  We will confirm safe receipt with you.  We then inform the selling solicitors that we are in a position to exchange and propose your preferred completion date/s.  We then await their confirmation that they are ready to exchange with the agreed completion date.  We will call you before exchange to make absolutely certain that you wish to go ahead on the terms agreed.

Exchange of Contracts takes place; Contracts are now dated and the time noted by the solicitors on both sides of the transaction.  You are now legally bound by the terms of the Agreement and must complete on the date agreed.

We send 10% deposit together with our part signed Contract and request the selling solicitors send us their signed part, by of exchange.  We then send the Certificate of Title, requesting funds in good time for completion (instruction for release of mortgage funds document) to your Lender (if applicable).  We carry out a Land Registry Search (OS1) to protect both yours and the Lender’s interest, and a Bankruptcy Search (K16) in respect of all names of persons purchasing.

Cleared completion funds must be with us at least 1 day prior to completion, you should ensure that you send these in good time.

Completion Day

We send the balance of purchase monies to the selling solicitors, minus 10% deposit.  Selling solicitors confirm safe receipt and release keys to estate agent (as is usual) for purchaser/s to collect.

We complete and send Stamp Duty Land Transaction Return form to HMRC, and await the return of the Certificate necessary for registration of your interest in the property.

The necessary documentation is sent to the Land Registry together with the completed registration form (AP1) to registered your proprietorship in the property and the new Charge which is held over the Title Number.  This usually is done within 6 weeks.  We receive a copy of the updated Official Copies which we send to you as evidence of your ownership.

Your file is then closed and held in storage for 6 years.